Month: March 2023

In some cases, you may want to perform data analysis on every other row in a table, such as calculating averages or performing other calculations. By copying every other row, you can quickly create a new table with the necessary data for analysis.

For example, suppose there are multiple rows in a spreadsheet and we want to extract only the odd or even rows.

In fact, extracting odd or even rows is equivalent to copying every other row in the original table to a new location. This post will show you some ways to copy every other row to another location in Excel. After reading this post, you can choose anyone to apply it in your daily work.

Read More: Copy Non-Adjacent Cells or Columns or Rows in Excel

Copy The Every Other Row by Traditional Copy and Paste Features

If you only have a few rows to extract and copy to another location, you can simply use the traditional copy and paste function by pressing the “Ctrl” key to select the multiple rows you want to copy.

Here are the steps:

Step 1: Select the first line that you want to copy. In this example, select the range A1:B1.

Step 2: Hold down the “Ctrl” key and select every other odd row that you want to copy.

Step 3: Press “Ctrl + C” on your keyboard to copy the selected odd rows.

Step 4: Select the first cell in the new location where you want to paste the copied rows.

Step 5: Right-click on the selected cell and choose “Paste” from the menu. You can also press “Ctrl + V” on your keyboard to paste the selected rows.

In this way, the selected rows are copied to the new location, and the copied rows are not separated.

Copy The Every Other Row by Filter Function

We can also copy every other row in a table to another location with the Filter function. We need to create a helper column to help us achieve it. Here are the specific steps.

Step 1: Create a helper column in column C. Populate the value “0” to the odd rows and the value “1” to the even rows.

Step 2: Select the helper column and click the “Filter” button on the “Data” tab in the ribbon.

Step 3: Click the dropdown arrow in the column header of the helper column that contains “0” and “1” numbers.

Step 4: Filter by value “0” and apply the filter.  Then only the odd number rows are visible. The even number rows are hidden.

Step 5: Select the filtered rows, press “Ctrl + C” to copy the selected rows.

Step 6:  Select the first cell in the new location and press “Ctrl + V” to paste the selected row. You may find that some rows are invisible because they are hidden.

Step 7. Click on “Filter” in the ribbon to clear the filter. All hidden rows are unhidden and visible. The selected rows are copied correctly to the new location.

Copy The Every Other Row by Fill Handle

If you want to keep a blank row between each selected row to keep the table structure unchanged, you can refer to the following steps.

Step 1: Create a simple formula “=A1” in cell D1.

This formula will help us copy the value of A1 to the currently selected cell.

Step 2: Keep D1 selected. Drag the handle to fill the formula to cell E1.

Due to the location change, the formula is updated to “=B1“.

Step 3: Select the range D1:E2. This range contains two short rows, row1(D1:E1) is the row copied from the original table by the fill formula and row2 is a blank row which is used to separate the copied rows.

Step 4: Drag the handle down so that the following rows are filled with reference to the rule. In this way, not only the values, but also the structure of the table is copied to the new location.

Conclusion

Copying every other row in Excel is a useful technique in a variety of situations, such as filtering data and data analysis. It can help simplify the process of working with large data sets and can make it easier to spot outliers in the data. You can choose the appropriate way to copy the every other row in Excel depending on the specific task at hand and the requirements of the project or analysis.

When you are working with a large dataset in a Excel spreadsheet, you may need to copy non-adjacent cells or columns or rows to perform various analyses, such as comparing data from different columns or rows. In this article, we will describe the method of copying non-adjacent cells or columns or rows in a worksheet.

Read More: Copy Cell Formatting from a Given Cell to Another Cell or a Range

Copy Non-Adjacent Cells in Excel Worksheet

Excel does not support copying multiple non-adjacent cells from different rows or columns, a warning message pops up when copying the non-adjacent cells. So in this example, we only copy non-adjacent cells in the same row or column to explain the method.

To copy non-adjacent cells in Excel, you can follow these steps:

Step1: Select the first cell you want to copy, for example, click on cell A2. Hold down the “Ctrl” key on your keyboard.

Step2: While still holding down the “Ctrl” key, select the other cells that you want to copy.

Step3: Once you have selected all the cells  that you want to copy, release the “Ctrl” key.

Step4: Right-click on any of the selected cells and click on “Copy” or press “Ctrl + C” on your keyboard.

Step5: Select the cell where you want to paste the copied cells.

Step6: Right-click on the cell and click on “Paste” or press “Ctrl + V” on your keyboard. After this step, the selected non-adjacent cells are copied and pasted to another location properly.

Copy Non-Adjacent Rows or Columns in Excel Worksheet

You can also follow the steps below to copy non-adjacent rows or columns to another location in worksheet.

Step1: Select the first row or column that you want to copy by clicking on its header (the letter or number at the top or left of the row or column). In this example, click on the first column header “A” to select the entire column.

Step2: Hold down the “Ctrl” key on your keyboard and select the other rows or columns that you want to copy. You can select as many non-adjacent rows or columns as you want.

In this example, hold down the “Ctrl” key and select both column C and column D by dragging the mouse.

Step3: Once you have selected all the rows or columns that you want to copy, right-click on any of the selected rows or columns and choose “Copy” from the context menu.

Step4: Navigate to the location in the worksheet where you want to paste the copied rows or columns.

Step5: Right-click on the cell where you want to start the paste and choose “Paste” from the context menu.

The copied non-adjacent columns will be pasted into the new location.

Conclusion

Overall, you can use the normal copy and paste features to copy non-adjacent rows or columns. Just make sure to hold down the “Ctrl” key while selecting the rows or columns you want to copy, and while clicking on the cell where you want to start the paste.

Except Copy & Paste method to copy a value from another cell, we can also copy the value we want to copy by using its cell reference, for example, if the value is saved in cell A1, we can build a formula “=A1” to copy the value. However, this method only supports copying values from another cell, while ignoring the formatting, size and font.

Read More: Copy Cell Formatting from a Given Cell to Another Cell or a Range

If we want to duplicate cells with exactly the same size, font, formatting and values, we must consider other methods to achieve it. This post provides the way to make the copied cells with the same reference format.

Reference Formatting and Value from Another Cell by Excel Paste Special Feature

To reference formatting and value from another cell by Excel Paste Special, you can follow these steps:

Step1: Select the cell you want to copy the formatting and value from. In this example, the cell is A1.

Step2: Press Ctrl+C to copy the cell.

Step3: Select the cell you want to apply the formatting and value to. In this example, we select C1 to create a copy.

Step4: Right-click on the selected cell and choose “Paste Special” -> “Paste Picture Link” from the menu.

Step5: After all the formatting and value are applied to the selected cell(s).

The “Paste Special” function can be used for a variety of purposes, including copying formulas, comments, validation, and more. Make sure you select the appropriate method in the “Paste Special” menu for the desired effect.

You can see that we can get a duplicate cell by “Paste Picture” method as well. Actually, in Excel, “Paste Picture” and “Paste Picture Link” are two different options for pasting a picture into a worksheet.

“Paste Picture” will insert a copy of the picture into the worksheet, and the picture will be embedded in the worksheet. The picture will be visible even if the original source file is deleted or moved.

“Paste Picture Link” will insert a link to the picture into the worksheet, rather than embedding the picture itself. If the original picture file is moved or deleted, the picture in the worksheet will not be visible and will display a broken link icon.

Copying cell formatting from another cell and apply on another range or some ranges can be useful in several scenarios. It can save time, ensure consistency, and reduce the chance of errors when working with large sets of data in Excel. This post shares two tips to format ranges as same as the format from another cell in the Excel worksheet.

Read More: Copy the Specified Cell Formatting to Another Cell or Cells

Example.

Format Ranges from Another Cell’s Formatting by Format Painter Tool

You can use the “Format Painter” tool in Excel to apply the same formatting from one cell to a range of cells.

Here are the steps:

Step1: Select the cell that has the formatting you want to copy. In this example, you can select cell “B2” or any cell in the range “B5:B9” that has the same cell format.

Step2: Click on the “Format Painter” button in the “Home” tab of the Excel ribbon. The cursor will change to a paintbrush.

Step3: Select the range of cells that you want to apply the formatting to. The copied cell’s formatting will be applied to the entire range.

Format Ranges from Another Cell’s Formatting by “Paste Special” Feature

Alternatively, you can also use the “Paste Special” feature to apply formatting from one cell to a range of cells. “Special Paste” -> “Format” enables you to copy the cell style and formatting from another cell and paste it into the target cell or cell area without copying the values and formulas.

Here are the steps:

Step1: Select the cell that has the formatting you want to copy. You can select cell B2 in this example because it contains the style and format for a price.

Step2: Press “Ctrl+C” to copy the cell.

Step3: Select the range of cells that you want to apply the formatting to. In this example, select the range E5:E9 where you want to keep consistency with the price’s format.

Step4: Right-click on the selection and choose “Paste Special“-> “Formatting” from the context menu. The formatting from the original cell will be applied to the entire range.

Conclusion

Formatting a range as same as a given cell’s formatting is easily achieved by above two ways. After running the above steps, the values in the SALES column match the style and formatting of cell B2. You can choose either one you like to format your ranges in work.

Copying cell formatting is one of the most common operations in Excel worksheets. This post describes two ways to copy the specified cell formatting to another cell or a range of cells.

Read More: Copy Cell Formatting from a Given Cell to Another Cell or a Range

Copy Specified Cell Formatting by Format Painter

To copy the formatting of a specified cell to other cells in Excel by Format Painter, here are the steps:

Step1: Select the cell whose formatting you want to copy. In this example, the cell is B3.

Step2: Click on the “Format Painter” button in the “Clipboard” section of the “Home” tab. The cursor will change to a paintbrush.

Step3: Select the cell or range of cells where you want to apply the formatting. In this example, the cells are E3 and E6, and you can hold down the Control key so that both cells are selected.

Step4: Release the mouse button. The formatting will be applied to the selected cells.

Copy Specified Cell Formatting by Paste Special

Alternatively, you can use the “Paste Special” feature to copy and apply only specific formatting attributes. Here are the steps:

Step1: Select the cell whose formatting you want to copy. In this example, the cell is B3.

Step2: Press the “Ctrl+C” keys on your keyboard or right-click and select “Copy“.

Step3: Select the cell or range of cells where you want to apply the formatting. In this example, the cells are E3 and E6.

Step4: Right-click on the selected cell(s) and select “Paste Special” from the context menu.

Step5: In the “Paste Special” dialog box, select “Formatting“. The formatting will be applied to the selected cells.

Conclusion

You can easily copy the formatting of one cell onto multiple cells without having to manually adjust each one. This can be especially useful when working on complex data sets that require consistent formatting throughout.

Copying the conditional formatting rules in Excel can save time and ensure consistency throughout your spreadsheet. By copying the conditional formatting rules from one cell to another or from one range to another, you can quickly apply the formatting style to multiple areas of your worksheet based on the same conditions. This post introduces three ways to copy conditional formatting rules through different functions or tools in Excel.

There are three ways to copy or apply the conditional formatting rules from a cell or a range to another cell or range.

Read More: Copy Cell Formatting from a Given Cell to Another Cell or a Range

Example: Copy the rule from left side to the right side. The rule is formatting the top 3 values.

Copy the Conditional Formatting Rules by Excel Format Painter Tool

Excel Format Painter allows you to quickly copy the formatting of a cell, range of cells, and apply it to another cell or range. It’s a time-saving feature that helps you maintain consistency in your worksheets.

Here are the steps:

Step1: Select the cell or range that contains the conditional formatting you want to copy.

Step2: Click on the “Format Painter” button in the “Home” tab of the ribbon.

Step3: Click on the cell or range where you want to apply the same conditional formatting rules.

Step4: The conditional formatting should now be applied to the new cell or range.

Copy the Conditional Formatting Rules by Excel “Paste Special” Function

Excel’s “Paste Special” feature allows you to copy and paste data in a variety of ways. The “Formatting” option in Paste Special allows you to copy the formatting of a cell (such as font, color, border styles) without copying the data itself. This is useful when you want to quickly apply a particular formatting style to multiple cells.

Here are the steps:

Step1: Select the cell or range that contains the conditional formatting rules you want to copy.

Step2: Right-click on the selection and choose “Copy” or press “Ctrl + C” on your keyboard.

Step3: Select the cell or range where you want to apply the same conditional formatting rules.

Step4: Right-click on the selection and choose “Paste Special” or press “Ctrl + Alt + V” on your keyboard.

Step5: In the “Paste Special” menu, select “Formatting“.

Step6: The conditional formatting rules will be copied to the new location, and any cell values that meet the same conditions will be formatted accordingly.

Copy the Conditional Formatting Rules by “Conditional Formatting” Function – Duplicate Rules

You can copy conditional formatting rules using the “Duplicate Rules” function in Excel Conditional Formatting. “Duplicate Rules” allow you to easily identify and highlight cells by an existing rule in current worksheet or entire workbook. The only thing you need to do is changing the application destination.

Here are the steps:

Step1: Select the cell or range of cells that has the conditional formatting rule that you want to copy.

Step2: Click on the “Conditional Formatting” button in the Home tab.

Step3: Select “Manage Rules” from the dropdown menu.

Step4: In the “Conditional Formatting Rules Manager” dialog box, select “This Worksheet” in “Show formatting rules for” dropdown list, select the rule that you want to duplicate, in this example there is only one rule “Top 3”, click on the “Duplicate Rule” button.

Step5: Two “Top 3” rules are listed in Rule. Select one rule of “Top 3”, click the arrow to modify the “Applies to” to the destination where want to apply the rule.

In this example, the destination is G5:G14.

Step6: Click “OK” to apply the rule to the selected range of cells.

Step7: Destination range applied the conditional formatting rule.

Conclusion

The three ways mentioned above are useful when you want to quickly apply a particular formatting style from one range to multiple ranges, without having to manually apply the rule one by one. All three methods can save time and help you become more efficient in your spreadsheet work.

How to copy cell formatting from a given cell to another cell or a range? You can select all cells and choose the format, but you can also use the Excel Format Painter to make it easier, especially if you don’t know the formatting settings for a given cell.

What is Format Painter in Excel

The Excel Format Painter is a tool in Microsoft Excel that allows you to copy the formatting of one cell, range of cells and apply it to another cell, range of cells, or object in your worksheet.

Copy Formatting from a Cell to Another Cell or Range by Format Painter

To copy the format from a cell to another cell or range, you can follow the steps below:

Step1: Select the cell or range of cells that you want to copy the formatting from. In this example, select the cell B1.

Step2: Click on the “Format Painter” button in the “Clipboard” group on the “Home” tab of the ribbon.

Step3: The cursor will change to a paintbrush icon.

Step4: Click and drag the paintbrush cursor over the cell or range of cells where you want to apply the formatting. In this example, the cells are B3:B7.

Step5: Release the mouse button and the formatting will be applied to the selected cell.

Cells Have Different Formatting

If the given cells have different formatting, the formatting will be inherited by corresponding cells.

Clear the Formatting Copied From a Given Cell

You can also double-click on the Format Painter button to apply the formatting to multiple areas without having to click the button again each time. And if you want to clear the formatting from a cell, you can use the “Clear Formats” option in the “Clear” dropdown on the “Home” tab.

Conclusion

This article is easy to understand and it is typical example about Format Painter. Applying Format Painter to copy formatting from a given cell or range to other cells or ranges is time-saving, and you don’t need to manually adjust the formatting or the given formatting is unclear.