Category: Excel File

This post will provide you with step-by-step instructions on how to export one or more charts from Excel to PowerPoint using VBA code.

This VBA code provides a simple and efficient way to export one or more charts from an Excel worksheet to PowerPoint. Before running VBA code,  you need make sure that the Microsoft PowerPoint is installed on your computer, and that the PowerPoint object library is selected in the Visual Basic Editor.

How to Enable PowerPoint Object Library?

To select the PowerPoint object library in Visual Basic Editor, just follow these steps:

Step1: Open the Visual Basic Editor by pressing “Alt + F11” on your keyboard.

Step2: Go to “Tools” > “References” in the menu bar. the References-VBAProject window will open.

Step3: Scroll down the list of available references in References-VBAProject window and look for “Microsoft PowerPoint <version> Object Library“, where “<version>” is the version of PowerPoint installed on your computer. Check the box next to the PowerPoint object library to select it. Click “OK” to save the changes and close the References dialog box.

After selecting the PowerPoint object library, you can use VBA code to interact with PowerPoint in your Excel workbook. For example, you can create a new instance of PowerPoint, open a presentation, add new slides, insert text and shapes, and so on.

Export Single or Multiple Charts from Excel Worksheet to PowerPoint with VBA Code

You can refer to the following steps to export single or multiple charts from your worksheet to a PowerPoint file with VBA code:

Step1: Open your Excel workbook and navigate to the worksheet that contains the chart(s) you want to export.

Step2: Open the Visual Basic Editor by pressing “Alt + F11” on your keyboard.

Step3: In the Visual Basic Editor, go to “Insert” > “Module” to create a new module.

Step4: In the new module, paste the following VBA code, Save the VBA module and return to the Excel worksheet.

Sub ExportChartsToPowerPoint_excelgeek()
    
    ' Declare variables
    Dim pptApp As PowerPoint.Application
    Dim pptPres As PowerPoint.Presentation
    Dim pptSlide As PowerPoint.Slide
    Dim pptShape As PowerPoint.Shape
    Dim chartObj As ChartObject
    Dim chartRange As Range
    Dim slideIndex As Integer
    
    ' Prompt user for PowerPoint file name and location
    pptFileName = Application.GetSaveAsFilename(FileFilter:="PowerPoint Presentation (*.pptx), *.pptx", Title:="Save as PowerPoint Presentation")
    
    ' Exit if user cancels or no file is selected
    If pptFileName = False Then Exit Sub
    
    ' Create new PowerPoint application and presentation
    Set pptApp = New PowerPoint.Application
    Set pptPres = pptApp.Presentations.Add
    
 ' Loop through each chart object in the active worksheet
For Each chartObj In ActiveSheet.ChartObjects
    
    ' Create a new slide in the PowerPoint presentation
    Set pptSlide = pptPres.Slides.Add(pptPres.Slides.Count + 1, ppLayoutTitleOnly)
    slideIndex = pptSlide.slideIndex
    
    ' Copy the chart to the clipboard and paste it as an image onto the slide
    chartObj.Chart.ChartArea.Copy
    pptSlide.Shapes.Paste
    Set pptShape = pptSlide.Shapes(1)
    
    ' Format the chart image as desired
    pptShape.Width = 400
    pptShape.Height = 300
    pptShape.Left = 100
    pptShape.Top = 100
    
    ' Add a title to the slide
    pptSlide.Shapes.Title.TextFrame.TextRange.Text = chartObj.Chart.ChartTitle.Text
    
Next chartObj
    
    ' Save and close the PowerPoint presentation
    pptPres.SaveAs pptFileName
    pptPres.Close
    
    ' Clean up
    Set pptApp = Nothing
    Set pptPres = Nothing
    Set pptSlide = Nothing
    Set pptShape = Nothing
    Set chartObj = Nothing
    Set chartRange = Nothing
    
    ' Show message box to confirm export
    MsgBox "Charts exported to " & pptFileName
    
End Sub

Step5: Run the VBA code by going to “Developer” > “Macros” and selecting the “ExportChartsToPowerPoint_excelgeek” macro.

Step6: This code will prompt the user for a file name and location to save the PowerPoint presentation.

Step6: The code will create a new instance of PowerPoint, open a new presentation, and loop through each chart on the active worksheet.

For each chart, the code will copy the chart and paste it as an Enhanced Metafile on a new slide in the PowerPoint presentation.

If the slide contains four or more charts, the code will add a new slide to the presentation before pasting the next chart.

Step7: When the code finishes running, a message box will appear indicating that the charts were exported successfully.

Conclusion

Exporting charts to PowerPoint can be a time-consuming process, especially when dealing with multiple charts. With the VBA code, you can automate this process and save yourself valuable time.

Exporting an Excel chart as an image can be useful when you want to share the chart with others who do not have access to the Excel file or when you want to use the chart in other applications, such as Microsoft Word or PowerPoint.

There are several ways to save or export an Excel chart as an image, including using the “Save as Picture” option in Excel and using VBA code. The “Save as Picture” option allows you to choose the format and size of the image, while VBA code can automate the process and provide more flexibility in customizing the image.

In this article, we will explore these methods in more detail and provide step-by-step instructions on how to save or export an Excel chart as an image.

Save or Export Excel Chart as Picture using Save As Picture Feature

You can use the “Save as Picture” option in Excel to save or export an Excel chart as an image. Here are the steps to follow:

Step1: select the chart that you want to save or export.

Step2: right-click on the chart and select “Save As Picture” from the drop-down menu list. The Save As Picture dialog box will open.

Step3: type one File name for saved picture, and select type as PNG, JPEG or others.

Step4: The selected chart will be saved or exported as an image file in the selected type. You can then use the image file in other applications.

If you are working in an older Excel version, and you can copy the chart firstly.

Then open Paint tool and paste the chart by clicking the Paste icon or just pressing Ctrl +V.

Last, you need to click the Save As button to save the current image file.

Save or Export Excel Chart as Picture with VBA Code

The below VBA code can also help you to save or export an Excel chart as a picture in your current worksheet. You just need to follow these steps:

Step1: Open the Excel workbook that contains the chart you want to save as an image. Then press ALT + F11 to open the Microsoft Visual Basic Editor.

Step2: Insert a new module by clicking on “Insert” from the menu and then selecting “Module.”

Step3: Copy and paste the below VBA code into the new module (Module1).

Sub ExportSelectedChartAsPicture_excelhow()
    Dim chartObj As ChartObject
    Dim filePath As String
    
    'Prompt user to enter file name
    filePath = Application.GetSaveAsFilename(InitialFileName:="Chart", FileFilter:="PNG Files (*.png), *.png")
    
    'Check if a chart is selected
    On Error Resume Next
    Set chartObj = ActiveChart.Parent
    If chartObj Is Nothing Then
        MsgBox "Please select a chart to export.", vbExclamation, "No chart selected"
        Exit Sub
    End If
    
    'Export chart as PNG file
    chartObj.Chart.Export Filename:=filePath, FilterName:="PNG"
End Sub

Step4: Save the VBA code by pressing CTRL + S. and click Yes button.

Step5: Close the Visual Basic Editor and return to the Excel workbook.

Step6: Select the chart that you want to save as an image.

Step7: Press ALT + F8 to open the Macro dialog box or click on Macros command under Code group. Then select the macro named “ExportSelectedChartAsPicture_excelhow” from the list of macros and click on “Run.”

Step8: Enter a file name and select the desired file format in the “Save As” dialog box. Click on “Save” to save the chart as an image file.

Save All Charts in an Excel Workbook as Image

You can use VBA code to save all charts in an Excel workbook as images. Here’s an example code:

Sub ExportAllChartsAsPictures_excelhow()
    Dim sheet As Worksheet
    Dim chartObj As ChartObject
    Dim filePath As String
    
    'Prompt user to enter file name
    filePath = Application.GetSaveAsFilename(InitialFileName:="Charts", FileFilter:="PNG Files (*.png), *.png")
    
    'Loop through each worksheet
    For Each sheet In ActiveWorkbook.Worksheets
        'Loop through each chart object in the sheet
        For Each chartObj In sheet.ChartObjects
            'Export chart as PNG file
            chartObj.Chart.Export Filename:=filePath & "_" & chartObj.Name & ".png", FilterName:="PNG"
        Next chartObj
    Next sheet
End Sub

You can use this VBA code to follow the above steps to run it.

You need to modify the file format by changing the “Filename” parameter.  The code will loop through each worksheet in the active workbook and then loops through each chart object in each worksheet.

This post will guide you on how to import data from another worksheet using the Connections function in Excel. You can easily import data from other worksheets in the same workbook or from external workbooks through Connections or VBA code in Excel.

Import Data from Another Worksheet with Connections Function

The Connections function in Excel allows you to import data from another worksheet, which can be useful when you need to consolidate data from multiple sources or keep your data organized in separate sheets.

Here’s how to use the Connections function to import data from another worksheet:

Step1: Open the workbook that contains the data you want to import.

Step2: Click on the worksheet where you want to import the data.

Step3: Click on the “Data” tab in the Excel ribbon. Click on “Existing Connections” in the “Get External Data” section of the ribbon.

Step4: In the “ Existing Connections ” dialog box, click on “Browse for More…“.

Step5: locate and select the Excel workbook that contains the data you want to import. Click on “Open” button in the “Select Data Source” dialog box.

Step6: Choose the worksheet that contains the data you want to import, and then click “OK“.

Step7: Choose how you want to view and organize the data in the imported worksheet. For example, choose Table option, and select one destination Cell to put the imported data.

Step8: Click “OK” to create the connection and import the data.

Import Data from Another Worksheet with VBA Code

You can also import data from another worksheet using VBA code in Excel, you can use the Application.FileDialog function to prompt the user to select the source file, and then use the Workbooks.Open and Range.Copy methods to copy the data to the destination worksheet. Just do the following steps:

Step1: Open a new or existing Excel workbook that you want to import data in.

Step2: Press “Alt + F11” shortcut to open the Microsoft VBA Editor.

Step3: Insert a new module by clicking “Insert” > “Module“.

Step4: Copy and paste the below code into the module window.

Sub ImportDataFromWorksheet_excelgeek()

    Dim MyFile As String
    Dim MyPath As String
    Dim MyWorkbook As Workbook
    Dim MySourceRange As Range
    Dim MyDestination As Range
    Set currentWorkbook = ActiveWorkbook

    ' Prompt the user to select the source file
    With Application.FileDialog(msoFileDialogFilePicker)
        .Title = "Select the source file"
        .Filters.Clear
        .Filters.Add "Excel Files", "*.xlsx; *.xlsm; *.xls; *.xlsb", 1
        .Show

        If .SelectedItems.Count > 0 Then
            MyFile = .SelectedItems(1)
            MyPath = Left(MyFile, InStrRev(MyFile, "\"))
        Else
            MsgBox "No file selected.", vbExclamation, "Error"
            Exit Sub
        End If
    End With

    ' Open the source workbook 
    Set MyWorkbook = Workbooks.Open(MyFile)
    Set MySourceRange = Application.InputBox(prompt:="Select source range from source worksheet", Title:="Select Source Range", Default:="A1", Type:=8)
    currentWorkbook.Activate
    Set MyDestination = Application.InputBox(prompt:="Select one destination cell", Title:="Select Destination to put data", Default:="A1", Type:=8)
    MySourceRange.Copy MyDestination
    MyWorkbook.Close SaveChanges:=False
End Sub

Step5: In your current worksheet, press “Alt +F8” shortcut to open Macro window. Then select the Macro name “ImportDataFromWorksheet_excelgeek”, click Run button.

Step6: Select the source workbook that contains worksheets you want to import.  Click Open button.

Step7: choose one worksheet and then select source range from the current worksheet. For example: test3!$A$1:$G$11, click OK button.

Step8: select one destination cell in your worksheet. Click OK button.

Step9: You would see that the selected data has been imported into your worksheet.

Read More: Use VBA to Copy Data from Workbook without Opening

Conclusion

There are a few different methods to import data from another worksheet in Excel. One option is to use the Connections function, which allows you to link to data in another worksheet or workbook. Another option is to use VBA code.

This post will guide you how to import file names only into your current worksheet throught VBA code and Power Query. When working with large amounts of data, it is often useful to import only the file names, rather than the file contents. This can be achieved using either VBA code or Power Query.

Import Multiple File Names into Cells with Power Query

You can use Power Query to import file names into Excel. Here are the steps:

Step1: Open a new or existing Excel workbook. Click on the “Data” tab in the Excel ribbon. And click on the “Get Data” option in the “Get & Transform Data” section and choose “From File“, then choose “From Folder” in the dropdown menu.

Step2: Browse and select the folder that contains the files you want to import. Click Open button.

Step3: Click on the “Transform Data” button to open Power Query Editor.

Step4: In Power Query Editor, select the Name column and right click on it. then click on “Remove Other Columns”.

Step5: Once you have finished editing the data, click on the “Close & Load” button to import the data into a new worksheet.

Step6: you can see that the only file names would be imported successfully.

Import Multiple File Names into Cells with VBA Code

You can also use VBA code to import file names into Excel. Just do the following steps:

Step1: Open a new or existing Excel workbook.

Step2: Press “Alt + F11” shortcut to open the Microsoft VBA Editor.

Step3: Insert a new module by clicking “Insert” > “Module“.

Step4: Copy and paste the below code into the module window.

Sub ImportFileNames_excelgeek()

    Dim MyFolder As String
    Dim MyFile As String
    Dim i As Integer

       ' Prompt the user to select a folder
    With Application.FileDialog(msoFileDialogFolderPicker)
        .Title = "Select the folder that contains the files you want to import"
        .Show
        If .SelectedItems.Count > 0 Then
            MyFolder = .SelectedItems(1)
        Else
            MsgBox "No folder selected.", vbExclamation, "Error"
            Exit Sub
        End If
    End With

    ' Get the first file in the folder
    MyFile = Dir(MyFolder & "\*.*")

    ' Loop through all files in the folder
    Do While MyFile <> ""
        ' Increment the row counter
        i = i + 1
        ' Insert the file name in the cell
        Cells(i, 1).Value = MyFile
        ' Get the next file in the folder
        MyFile = Dir
    Loop
End Sub

Step5: Run the code by clicking “Run” > “Run Sub/UserForm” or by pressing “F5“.

Step6: Select the folder that contains the files you want to import. Such as: mergeFolder.

Step7: The code will loop through all the files in the specified folder and insert the file names in the first column of the active worksheet.

Conclusion

Importing file names can be a useful way to manage large amounts of data in Excel. Whether you prefer to use VBA code or Power Query, both options provide a way to automate the process and import file names quickly and efficiently.

This post will introduce you how to import multiple text files into multiple sheets in Excel. You can quickly and easily import multiple text files into separate sheets within a single workbook using VBA code. Let’s get started with the step-by-step instructions for importing multiple text files using VBA.

Import Multiple Text Files to Multiple Sheets with VBA Code

If you have a large number of text files that you need to import into Excel, it can be a time-consuming task to import them one by one. You can achieve it by using VBA code, just do the following steps:

To import multiple text files into multiple sheets with VBA code in Excel, you can follow these steps:

Step1: Open a new workbook in Excel and press ALT + F11 to open the Visual Basic Editor.

Step2: In the Visual Basic Editor, insert a new module by clicking Insert > Module.

Step3: Copy and paste the following VBA code into the new module:

Sub ImportTextFiles_excelgeek()
    Dim FileNames As Variant
    Dim i As Integer
    FileNames = Application.GetOpenFilename(filefilter:="Text Files (*.txt),*.txt", MultiSelect:=True)
    If Not IsArray(FileNames) Then
        Exit Sub
    End If
    For i = LBound(FileNames) To UBound(FileNames)
        With ActiveWorkbook.Sheets.Add(After:=Sheets(Sheets.Count))
            .Name = Left(Right(FileNames(i), Len(FileNames(i)) - InStrRev(FileNames(i), "\")), Len(Right(FileNames(i), Len(FileNames(i)) - InStrRev(FileNames(i), "\"))) - 4)
            .QueryTables.Add Connection:="TEXT;" & FileNames(i), Destination:=.Range("A1")
            .QueryTables(1).TextFilePlatform = xlWindows
            .QueryTables(1).TextFileStartRow = 1
            .QueryTables(1).TextFileParseType = xlDelimited
            .QueryTables(1).TextFileTextQualifier = xlTextQualifierDoubleQuote
            .QueryTables(1).TextFileConsecutiveDelimiter = False
            .QueryTables(1).TextFileTabDelimiter = True
            .QueryTables(1).TextFileSemicolonDelimiter = False
            .QueryTables(1).TextFileCommaDelimiter = False
            .QueryTables(1).TextFileSpaceDelimiter = False
            .QueryTables(1).TextFileOtherDelimiter = ""
            .QueryTables(1).Refresh BackgroundQuery:=False
        End With
    Next i
End Sub

Read More: How to Use QueryTables in Excel VBA

Step4: Save the module and return to the Excel worksheet.

Step5: Press ALT + F8 to open the Macro dialog box and run the ” ImportTextFiles_excelgeek ” macro.

Step6: In the Open dialog box that appears, select the text files you want to import and click the “Open” button.

Step7: The VBA code will create a new sheet for each text file and import the contents of each file into its corresponding sheet.

This VBA code makes it easy to import multiple text files into multiple sheets in Excel with just a few clicks.

Read More: Import or Merge Multiple CSV Files into one Excel Worksheet using Power Query

This post will introduce three methods for importing multiple CSV files into one Excel workbook.

• The first method involves using VBA code to automate the process of importing CSV files.
• The second method involves using Power Query, a data connection technology that allows you to connect to and import data from various sources.
• This third method can be used to easily combine multiple CSV files into one Excel worksheet using the command prompt.

Those methods can save time and effort when working with multiple CSV files in Excel.

Import or Merge Multiple CSV Files into Separate Worksheet Using VBA Code

If you try to import or merge multiple CSV files manually into separate worksheets, it should be time-consuming and tedious. You can use VBA code to automate the process to save your time and effort.

To import or merge multiple CSV files into separate worksheets using VBA code, just follow the steps below:

Step1: Open the Excel workbook where you want to import or merge the CSV files.

Step2: Press Alt+F11 to open the Visual Basic Editor.

Step3: In the Visual Basic Editor, select Insert > Module to create a new module.

Step4: Copy and paste the below VBA code into the new module.

Sub ImportCSVFiles_excelgeek ()
    Dim FolderPath As String, Filename As String
    Dim Sheet As Worksheet, NextRow As Long
    Dim FilePicker As FileDialog

    ' Show the File Picker dialog box to select the folder containing the CSV files
    Set FilePicker = Application.FileDialog(msoFileDialogFolderPicker)
    FilePicker.AllowMultiSelect = False
    FilePicker.Title = "Select the folder containing the CSV files"
    If FilePicker.Show <> -1 Then Exit Sub
        FolderPath = FilePicker.SelectedItems(1)
        ' Loop through all CSV files in the folder
        Filename = Dir(FolderPath & "\*.csv")
        Do While Filename <> ""
            ' Open the CSV file
            Workbooks.Open Filename:=FolderPath & "\" & Filename, ReadOnly:=True
            ' Copy the data to a new worksheet
            Set Sheet = ThisWorkbook.Worksheets.Add(After:= _
                  ThisWorkbook.Worksheets(ThisWorkbook.Worksheets.Count))
            Sheet.Name = Left(Filename, Len(Filename) - 4)
            Range("A1").Select
            Selection.CurrentRegion.Select
            Selection.Copy Sheet.Range("A1")
            Workbooks(Filename).Close
            ' Move to the next row on the new worksheet
            NextRow = Sheet.Cells(Rows.Count, 1).End(xlUp).Row + 1
            ' Set the filename to the next file in the folder
            Filename = Dir
        Loop
End Sub

Step5: Save the module and return to the Excel workbook.

Step6: Press Alt+F8 to open the Macro dialog box, or click on the Macros command under Code group and select the macro you just created. Click Run to execute the macro.

Step7: You need to select one folder that containing the CSV files.

Step8: The macro will automatically import or merge the CSV files into separate worksheets in the same workbook.

This code will display the File Picker dialog box to select the folder containing the CSV files. It will then loop through all CSV files in the folder, open each file, and copy the data into a new worksheet in the same workbook. The name of each worksheet will match the name of the CSV file, without the “.csv” extension.

Import or Merge Multiple CSV Files into one Excel Worksheet using Command Prompt

If you want to import or merge multiple CSV files into one Excel worksheet, and you can achieve it by using the command prompt in Windows command line, just do the following steps:

Step1: Open the Command Prompt. On Windows, you can press the Windows key + R, type “cmd“, and press Enter.

Step2: Navigate to the folder where your CSV files are located using the “cd” command.

Step3: Type “copy *.csv mergedfiles.csv” command and press Enter.

This will create a new file named “ mergedfiles.csv ” that contains the data from all the CSV files in the folder.

Step4: Open Microsoft Excel and select “Open” from the “File” menu.

Step5: In the “Open” dialog box, navigate to the folder where your CSV files are located. And Change the file type to “All Files“. Select the “ mergedfiles.csv ” file and click “Open“.

Step6: In the Text Import Wizard, select “Delimited” as the file type and click “Next“.

Step7: Select “Comma” as the delimiter and click “Next“.

Step8: click on “Finish” command, the csv file would be imported into the current worksheet.

Import or Merge Multiple CSV Files into one Excel Worksheet using Power Query

You can import or merge multiple CSV files into one Excel worksheet using Power Query, just do the following steps:

Step1: Open Microsoft Excel and select “Data” Tab.

Step2: Click on “From File” in the “Get & Transform Data” section. And Select “From Folder” in the drop-down menu.

Step3: In the “From Folder” dialog box, navigate to the folder where your CSV files are located and click “Open“. The Power Query window will open.

Step4: select “Combine & Transform Data” from the Power Query window. And the Combine Files window will appear.

Step5: In the “Combine Files” dialog box, choose the Delimiter option as Comma based on your csv data and click “OK“.

Step6: In the Power Query Editor dialog box, select the columns you want to include in the merged table. You can now edit, filter, and transform the merged data as needed.

Step7: Click “Close & Load” to import the merged data into Excel.

Step8: This will merge the data from all the CSV files in the selected folder into one table in Excel using Power Query.

Conclusion

There are several ways to import or merge multiple CSV files into one Excel workbook. VBA code can be used to merge the files into one workbook, while using command prompt can be a quick and simple solution for those who prefer a command-line interface. On the other hand, using Power Query is a more user-friendly solution that allows for editing, filtering, and transforming the data, and can be particularly useful for large datasets.