How To Use VBA to Copy Data from Workbook without Opening

This post will introduce a method to copy data from one Microsoft Excel workbook to another using Visual Basic for Applications (VBA) code, without having to open the source workbook. This process can save time and effort when working with large amounts of data and can help automate tedious manual processes.

By utilizing VBA in Excel, it is possible to copy data from another workbook without opening it, allowing for a streamlined and efficient data transfer process.

What is EXCEL VBA?

Excel VBA (Visual Basic for Applications) is a programming language that allows users to automate tasks and create custom functionality in Microsoft Excel. VBA enables users to write macros, scripts, and programs that can perform various actions within Excel, such as copying and pasting data, formatting cells, generating reports, and much more.

By using VBA, Excel users can create custom solutions that can save time and increase productivity by automating repetitive tasks. VBA provides a simple and easy-to-use interface for users to interact with Excel, allowing them to create custom functions, forms, and dialog boxes to enhance the functionality of the software.

Copy Data from a Closed Workbook with VBA in Excel

You can copy data from another workbook without opening it using VBA in Microsoft Excel.

By using VBA, it is possible to automate the process of copying data from one workbook to another, saving time and effort. The process involves using the Workbooks.Open method to open the source workbook in memory, selecting the range of data to be copied, and then using the PasteSpecial method to paste the data into the target workbook. Here’s an example code that demonstrates this process:

Sub CopyDataWithoutOpening()
    Dim sourceFilePath As String
    Dim targetFilePath As String

    sourceFilePath = "D:\sourcesheet.xlsx"
    targetFilePath = "D:\targetsheet.xlsx"

    With Workbooks.Open(sourceFilePath)
        .Sheets("Sheet1").Range("A1:C5").Copy
    End With     Workbooks.Open(targetFilePath).Sheets("Sheet1").Range("A1").PasteSpecial xlPasteValues
End Sub

This code assumes that both the source and target workbooks have a sheet named “Sheet1“, and that the data you want to copy is in the range ” A1:C5” in the source workbook. Replace sourceFile and targetFile with the actual file paths of the source and target workbooks, respectively.

Apply VBA Code to Copy Data From one workbook to another closed workbook

To apply the above VBA code to copy data from one workbook to another without opening the source workbook in Microsoft Excel, follow these steps:

Step1: Open the target workbook in Microsoft Excel

Step2: Press Alt + F11 to open the Microsoft VBA editor

Step3: From the menu bar, choose Insert > Module

Step4: In the Module window, paste the code

Step5: Update the values of sourceFilePath and targetFilePath variables to the actual file paths of the source and target workbooks, respectively

Step6: Press F5 to run the code, or press the “Run” button on the toolbar

Step7: The data from the source workbook should now be copied to the target workbook, without opening the source workbook.

Note: Make sure that the source workbook is not open when you run this code, or you will receive an error message.